Papers are not “for the folder”. They answer one question: will this tank match this product. What you can say in the first message — and what must be a file before loading.
What is enough for a first calculation
Product, volume, corridor at country level, a phone number. For chemicals — SDS when you have it. For food-grade — receiver wash rules if they exist. That set is enough to start matching, not to invent a fake precise rate.
Exact street addresses and minute-windows can wait until a tanker is in play. The order is the same as in how to prepare a request.
If something is unknown, write that it is unknown. A blank that you fill with a guess becomes a second calculation.
What proves the product
A trade name in chat is a start. SDS, specs or a shipper description turn it into a line: food-grade, chemicals or ADR.
ADR is not assigned from a nickname. UN number and class come from the file. No file — we ask for it; we do not pick a class to look fast.
Food oils still need the grade the plant cares about (food vs technical) and any previous-cargo rule. “Oil” is not a tank assignment.
Wash and load history
Receiver wash type and allowed previous cargoes, when they exist, shorten clearance more than extra photos of the truck. How we read them: wash and compatibility.
The certificate itself is per tanker and comes before loading. You do not need it in the first email if the plant rules are already attached.
“Wash as usual” is not a document. Quote the plant or attach the PDF.
Tank and equipment papers
Volume, compartments, steam jacket, air, food vs chemical contour — we match these to the job. The fleet is 32 m³ stainless LAG and Magyar with jacket and air on every trailer. That kit still has to fit this product.
We do not send a gallery of certificates as a substitute for trip clearance. Needed company papers are provided on request and checked against this haul.
GPS is on trips. It is control of the truck, not a product document.
Corridor papers: Belarus and Russia
Belarus and Russia still need product, tank match and plant windows. A short haul does not cancel wash rules.
Cross-border ADR adds the class pack before the truck is committed. No pack — no honest confirmation.
If the load is domestic Belarus, say so. Export wording on a domestic job only adds noise.
Kazakhstan, China, Turkey, Georgia
Longer legs need temperature and discharge method earlier. Kazakhstan and China are not “the same as a BY–RU run with more km”.
Turkey and Georgia need a clear role: origin, destination or a stitch in the chain. Name the function of the country.
Forwarding papers for attracted trucks are our operational check, not a reason to skip SDS.
We will match a tanker to your product
Send a phone number and the job in your own words. Product, volume and corridor speed clearance — with no price promised without parameters.
Europe: country, receiver, slot
Europe is confirmed per country. Poland is not Germany. Slot, wash paper and discharge type belong in the pack before we freeze a rate.
If a transshipment at the EU border is possible, treat it as its own operation — transshipment guide.
EORI, plant codes, unloading references — send when the receiver already issued them. Do not delay the first message until the full customs file exists.
What can arrive later
Exact discharge street, time window, seal numbers, driver instructions — before confirmation, not before the first “can you haul this”.
Wash certificate for the assigned tanker — after the tanker is chosen.
The split is practical: start matching with the product; close loading with the tank’s papers.
How to send a pack without theatre
One email or one form: product, tonnes, from–to countries, phone, plus whatever PDF you already have. Do not wait for a “perfect archive”.
Photos of SDS pages beat a retold class number. If the scan is ugly but readable, send it.
If legal names must stay in Russian on contracts, that is fine. The operational file still needs the product identified.
What a useful first message looks like
“Sunflower oil, food-grade, ~24 t, Brest region to Poland, loading next week, phone …” is a working start. “Need a tanker, urgent, oil” is not.
Add “receiver asks for a food wash certificate” if that sentence already exists. It changes the tank we look for.
When that minimum is ready, send it. We will ask only for what still blocks the match.
Last check before confirmation
Product line, tank contour, wash type, previous cargo, corridor, steam at discharge if relevant. If one of those is still a guess, the confirmation is still a guess.
We would rather delay confirmation by a day than send a tank the plant will bounce. The paper trail exists to prevent that bounce — not to decorate the folder.
What you can send immediately
- PhoneFor a callback about the tanker
- Product nameAs on the batch, not a site label
- VolumeTonnes or m³
- CorridorCountries; cities later
- SDS / specsIf you already have the file
- Wash / previous-cargo ruleReceiver quote or PDF
- ADR identifiersUN / class from the file, not from memory
- Steam at dischargeYes / no / unknown
- Loading weekEven a range helps
Телефон и задача своими словами — достаточно, чтобы начать сверку цистерны.
Ask about a tank quote request
Will you quote without SDS?
We can outline the corridor. Tank and class are confirmed after documents. For ADR, class is not guessed.
Do I need the wash certificate in the first letter?
No. Send plant rules if you have them. The certificate is for the assigned tanker, before loading.
Are company certificates on the site?
Needed company documents are available on request. Trip clearance is still per haul, not a PDF gallery.
What about Europe paperwork?
Country and plant rules first. Full customs packs can follow. Europe is not one document set.
Can I start with a phone call only?
Yes. A phone number and the job in your own words are enough to start — then we name the missing file.
Do legal names stay in Russian?
On contracts, yes — ООО «КДМ Карго». The operational file still needs the product in a language the plant accepts.
When do exact addresses appear?
Before confirmation, once a tanker is matched. They are not required to start the check.
Where do I send the pack?
Contacts. Attach what you have; we will not ask for a theatre archive.
We will match a tanker to the product
A phone number and the job in your own words are enough to start.
